Details for the June 2013 Event in Vancouver:
Food Arrangments: Soup and bread will be cooked & provided by Mihaela Yeung, and we will contribute funds for the ingredients. After the Steward's circle call, we'll want to include dietary restrictions in our email to participants.
All Participants minus us: Quaysiders at no cost.
- Mihaela Yeung (Sat Sun) mihaela.yeung@gmail.com QUAYSIDER - DOING LUNCHES
- Barry Hunt (Sat Sun) Don't have email. Mihaela's partner. QUAYSIDER - DOING LUNCHES
- Vera Berard (Sat Sun) berardfamily@shaw.ca QUAYSIDER
- Amy Kiara Ruth (Sat Sun) akruth@vcn.bc.ca
- Ronaye Matthew (Sat Sun) ronaye@uniserve.com
- Crystal Lee (Sat) crystal.wj.lee@gmail.com
- Tricia Carpenter (Sat Sun) tricia.carpenter@gmail.com
- Angela Sealy (Sat Sun) wfg@shaw.ca
- Stacia Leech (Sat) stleech@telus.net
- Amanda Fenton (Sat Sun) amsfenton@gmail.com
- Nancy Ryder (Sat Sun) ncryder_ca@yahoo.com
- Basa Koga (Sat) yoitabiwo@gmail.com
- Ermias Amayu (Sat Sun) e.amayu@queensu.ca
- Laura Shepherd (Sat afternoon if not full, Sun) laurashepherd@spiritone.com
- Kathy McGrenera (Sat) kmcgrenera@gmail.com QUAYSIDER - OUR HOST
- Isabeau Iqbal (Sat) isabeauiqbal@gmail.com
- Alexa Pitoulis (Sat) alexapitoulis@gmail.com
- Nadia Carvalho (Sun) ncarvalho@coquitlam.ca
- Sheila MacLean (Sat) shemac656@gmail.com
- Lindsay Hindle (Sat) step4wardtogether@gmail.com
- Joanne Davis (Sun) joanne.davis50@gmail.com
- Nancy White (???) nancyw@fullcirc.com
Waiting List / Maybes:
- Allison Rennie
- Mary Forst
Confirmed folks: (I'm including GPLP folks so that we have a solid count of how many people will be in the room).
Saturday:
- Sue Woerhlin
- Tree Bressen
- Dave Pollard
- Daniel Lindenberger
- Christopher Allen
- Amy Kiara Ruth
- Ronaye Matthew
- Crystal Lee
- Kathy McGrenera
- Tricia Carpenter
- Angela Sealy
- Isabeau Iqbal
- Laura Shepherd (Saturday afternoon if possible)
- Amanda Fenton
- Mihaela Yeung
- Barry Hunt
- Nancy Ryder
- Vera Berard
- Alexa Pitoulis
- Sheila MacLean
- Nancy White
- Ermias Amayu
- Lindsay Hindle
- Basa Koga
Sunday:
- Sue Woerhlin
- Tree Bressen
- Dave Pollard
- Daniel Lindenberger
- Christopher Allen
- Amy Kiara Ruth
- Ronaye Matthew
- Tricia Carpenter
- Angela Sealy
- Stacia Leech
- Laura Shepherd
- Amanda Fenton
- Mihaela Yeung
- (Mihaela's Partner)
- Nancy Ryder
- Vera Berard
- Nancy White
- Ermias Amayu
- Joanne Davis
- Nadia Carvalho
Overview Agenda
Saturday June 29:
9:00 Registration
9:15 How to Use the Group Works deck - Tree & Sue
12:30 Lunch
1:30 How Not to Do Public Engagement - Dave
2:30 Break
2:45 Games and Other Activities using the deck - Dave & Daniel
4:15 Wrap-up & Closing
4:30 End
Sunday June 30:
9:00 Networking
9:30 Method Mapping - Sue (with assist from Tree & others)
12:30 Lunch
2:00 Using Group Works in Virtual Environments - Christopher
3:30 Wrap-up & Closing
4:00 End
Detailed Agenda
Saturday June 29:
9:00 Registration
9:15 Overall welcome!
9:20-9:30 (10) Orient to Applications segment (Tree/Sue?)
The most common feedback we get on the Group Works cards: “They are so beautiful; I love them! … How do I use them??! ;-)
Introduce: 4 Categories of Usage
1. Learning and Assessment
2. Planning
3. Active in the Session: Stewarding & Trouble-Shooting
4. Debrief & Reflection
Explain strategy for the morning will be to demonstrate/experience one strategy in each category and reflect together on other possibilities….
9:30–10:00 (30) Learning and Assessment (Tree/Sue?)
(5) Setup
Form small groups (4 people). Distribute cards so that each group has 30 cards (1 deck = 3 groups). Invite people to consider themselves personally as someone in groups (either as facilitator or participant, their choice). Holding that focus, ask them to select 1 card that represents qualities they already do well, and then 1 card that represents something they’d like to improve on.
(10-15) Take turns going around so each person has a chance to share.
(10) Share highlights in full group; what other ways might you use the deck for assessment?
If it doesn’t come up naturally, talk about assessment of a group or even a full organizational/community culture; and of course using in trainings or educational settings.
10–10:45 (45) Planning (Tree/Sue?)
Have the whole group count off by 9’s and distribute one category of cards to each unit.
Invite one person to share an upcoming event or group process challenge. Invite wisdom from each category of what might need attention in planning and running that event. Small group discussion and distillation into 3 sentences of under a minute total.
(5) setup
(5’ish) story and just a few Q&A if needed
(10-15) caucus & distill
(10-15) advice from each small group regarding the meeting or dilemma
(10) reflections from presenter of the story, final discussion & wrap-up
10:45–11:00 (15) Break
11:00–12:00 (60) Active in the Session: Stewarding & Trouble-Shooting (Tree/Sue?)
(10) in full group: List a few ways that the cards have been used for stewarding this way:
· card for guidance just before facilitating or at mid point
· pick random card when tense or mired/lost
· each person pick one and reflect on role in group
· each person steward one pattern for duration of session
How have you used it?
How else could it be used?
(40) Experiential practice: Now we’re going to experience/practice using the cards for trouble-shooting. Everyone think of a situation you face with a group you are part of. A specific moment in your past with an impasse of some kind, and/or a current dynamic playing out. . . . Write down in 1-2 sentences the situation. Form groups of 3 (1-2 pairs if uneven numbers—NOT more than 3!) With each in turn lay out a 3-card spread (randomly dealt):
- 1st card: represents the crux of the situation
- 2nd card: underlying dynamics
- 3rd card: the way forward
Let the team help interpret your card reading…
(10) for whole group reflection.
12:00–12:30 Debrief & Evaluation (Tree/Sue?)
Other feedback, comments, or desires regarding the deck?
Name debrief & evaluation as the 4th category (in some ways a subset of #1) and a few different ways it might be applied.
· if you used them in planning, return to same set for debrief
· category-based debrief
· random, choose a few and assess how you did on those parameters
· use the whole deck, note what did well and what needed more
Invite people to select 1-3 cards to reflect on/give us feedback on the morning’s session. 1 minute to consider solo (or caucus with a neighbor?), then share in full group.
12:00 Lunch
1:30 How Not to Do Public Engagement (Dave)
1:30-1:35 (5) Intro
1:35 - 2:20 (45) 9 x 5 minute segments (2 minute skit, 3 minute debrief)
2:20-2:30 (10) Wrap-up
2:30 Break
2:45 Games and Other Activities using the deck
[2:45-3:05] (Daniel) Review the games and activities on the website (including those included with the deck). Ask participants to describe other games and activities they've used the deck to do. Also ask if there are games and activities they have used the iPad or iPhone version of Group Works to do. Take lots of notes.
[3:05-3:25] (Dave) The Patterns/Anti-Patterns Game:
• Break into groups of 5-6 players. Give each group a deck.
• Appoint one player as timekeeper. Have the timekeeper lay out 12 cards dealt at random so that all players can see them.
• Youngest person starts and turn passes to the left. Each turn lasts one minute.
• On their turn, each player begins to 'act out' either one of the 12 displayed patterns or its anti-pattern i.e. behaving and talking in a way that exemplifies or contravenes one of the 12 displayed patterns. They cannot say any of the words in the title of the pattern in doing so (if they do, their turn immediately ends). The remaining players attempt to identify which pattern is being exemplified or contravened. If someone guesses incorrectly, the actor continues without responding and the person guessing incorrectly cannot guess again on that turn. When someone guesses correctly, the actor stops, acknowledges the correct guess and both the actor and correct guesser receive one point (timekeeper keeps score). The actor can immediately start acting out a pattern exemplifying or contradicting another of the 12 displayed patterns until the timekeeper signals that their minute is up. You can only act out one pattern/anti-pattern at a time, but you can switch to a different pattern if you're struggling.
• Timekeeper removes the card(s) correctly guessed and replaces them with fresh cards. Turn passes to the left. NB: On the timekeeper's turn to act, the player to their left acts as timekeeper.
• After each player has had 4 turns, game ends and player with the most points is the winner.
• Examples: Player says "I have no idea why I'm here; whose idea was it to call this dumb meeting anyway" (Anti-Pattern for Purpose); "Let's lay out the room so that everyone can see everyone else" (Pattern for Circle); etc.
[3:25-3:45] (Daniel) The Best-Fit Game:
• Break into groups of four. Every member of the group is dealt 5 cards at random and keeps their hand a secret. Each member takes a turn recollecting or inventing an event they have facilitated or will be facilitating that poses some challenges, and describes those challenges.
• The remaining three members each pick one of their cards and argue for why the Pattern represented could be used as the core of a process designed to meet the challenges that were described.
• The 'storyteller' then selects which pattern they were most convinced by. Whoever's pattern it was gets a point.
• Once a round is finished, the used cards are discarded and each person draws a new card to replace it.
[3:45-4:05 if time permits] (Dave) The Guerrilla Facilitation Exercise:
• Break into groups of 4. Give each group 6 cards at random and place the cards where all can see them. (Don't use the Guerrilla Facilitation card.)
• In turn, have each person recall or invent a story or situation where the facilitator has failed or struggled to invoke one of the 6 patterns. Having set up the context and answered any questions from the others, have the story-teller then 'act out' the struggle or failure as if they were the facilitator. The others should then act as guerrilla facilitators, attempting to invoke the desired pattern in a way that is respectful, and does not undermine the struggling facilitator.
• Discuss the challenges and difficulties you encountered, and any other situations and lessons learned from your various experiences dealing with that pattern, whether or not effectively invoked by the facilitator. Discuss how you could become a better guerrilla facilitator, and hence a better participant, thanks to what you have learned.
[4:05-4:15] (Dave) Wrap-up of this session and invitation of people to add their games and activities to the website
4:15 Wrap-up & Closing
Dave:
- thank you
- reflections - one thing you've learned or are excited about (go around)
- recap the day and tomorrow
- invitation to be involved with local meetup, or other project activities (e.g. virtual app, intro to your business, using it in your conferences /workshops, iPhone/iPad/Android apps, game development)
- summarize evaluation process
4:30 End
Sunday June 30:
9:00 Networking
9:30 Method Mapping
8:30 a.m.
arrive & set up space…
9:00 a.m.
Informal networking…
9:30 a.m. (10 min)
Welcome (back)!
Framing the purpose and agenda for the morning
9:40 a.m. (10 min)
Staging for Round #1
9:50 a.m. (55 min)
Round #1
10:45 a.m. (15 min)
Report out from 1st round
brief summaries of an essential card or two; then a few process learnings…
11:00 a.m. (15 min)
BREAK
1:15 a.m. (10 min)
Staging for Round #2
11:25 a.m. (45 min)
Round #2
12:10 p.m. (20 min)
Report out from 2nd round
brief summaries…. then further process learnings…
12:30 Lunch
2:00 Using Group Works in Virtual Environments (Christopher)
Exploratory exercise: Break into nine groups. Give each group the cards that correspond to one of the 9 categories of patterns (Intention, Context, Relationship, Flow, Creativity, Perspective, Modelling, Inquiry & Synthesis, Faith). Looking at the patterns in that category, discuss how the design and facilitation of group events differs in 'virtual' situations, specifically focusing on the aspect described by that category. Explore whether there are patterns in this aspect of virtual meetings that are so significantly different from 'physical' meetings that the pattern description needs modifying, or which require invoking a pattern that isn't in the current deck at all. Take lots of notes, please!
(Additional content for this session to be provided by Chris).
